For wedding photographers, filmmakers and studios
Every chapter of every wedding, delivered on time.
VivaahFlow runs your studio from the first enquiry to the final album: bookings, multi-day events, crew, briefs, backups, payments and delivery — with a clear list of what needs you today.
No card needed · Sample weddings to explore · Your data stays yours
The questions that keep you up in wedding season
“Which freelancer is on the Sangeet?”
Every event of every wedding on one calendar, with clash checks that know a 2 a.m. baraat runs into tomorrow and Pune → Nashik needs travel time.
“Did the second shooter get the new venue?”
Versioned crew briefs on a private link. Change the time or venue and everyone must re-acknowledge — you see who hasn't.
“Is the backup actually done?”
A drive path isn't a backup. Media hand-over records who copied what, verified by file count, before anyone formats a card.
“When is the album due… and is it late?”
Contract and internal deadlines for every deliverable, with the reasons it is at risk — not just a red dot.
“Who still owes us money?”
Instalment schedules that always add up, an append-only payment ledger and overdue follow-ups in plain language.
“What should I do first today?”
The Today screen ranks the five things that cost you most if ignored, and says why.
Everything a wedding studio runs on
Enquiries that convert
Public enquiry page for Instagram and ads, duplicate detection, date holds that expire, follow-up dates and lost-reason tracking.
One-step booking
Turn an enquiry into a wedding with all its events, team plan, shot checklists, payment schedule and deliverables — in one go.
Built for Indian weddings
Haldi to reception, multiple venues and cities, GST, Indian number formatting and instalments by milestone.
Crew & freelancers
Roles per event, availability, conflict checks with override reasons, fees per assignment, and team logins that see only their work.
Delivery you can promise
Editing pipeline from culling to final export, couple approvals, formal deadline revisions with who agreed and when.
A page for the couple
A private, branded link with their events, what you still need from them, delivery progress and (optionally) payments.
Money and profit
Payments, balances, overdue tracking, expenses and profit per wedding. Reports on conversion and lead sources.
Secure by design
Each business's data is isolated by the database itself, every change is audited, and you can export your data any time.
Set up in ten minutes. Run your next wedding on it.
Create your workspace, load sample weddings to see it working, then add your real couples. We'll help you move your spreadsheet in.
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